SDWorx-Pay – AEO/EA

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Local Authority AEO Codes
Allowances

ATTACHMENT OF EARNINGS ORDERS (AEOs) and EARNINGS ARRESTMENTS (EAs) – sometimes referred to as Court orders

Attachment of Earnings Orders (AEO) and, for Scotland, Earnings Arrestments, are served on employers to legally recover amounts of money from their employees wages. These are sometimes referred to as Court Orders, and outside the UK may be referred to as Garnishments.

The types of Attachments/Earnings handled

The SDWorx-Pay solution offers automated calculation and application handling of Attachments and Arrestments for the United Kingdom

It has capability to handle the following types of order:

Attachments/ ArrestmentType
Community Charge Attachment of Earnings Order (CC) – for both England, Scotland and WalesC
Deduction of Earnings Order (DEO) – From the Child Maintenance Service (DN) and the former Child support agency (D) DN
D
Deduction of Earnings Attachment (DEA) – from the DWP and from local authoritiesE
Higher Deduction of Earnings Attachment (HDEA) – from the DWP onlyH
Judgement Debt (JD) to recover a Civil debt (non-priority order)J
Maintenance orders (MO) or Fines (priority order)
Maintenance Fines (MF)
Scottish Maintenance Arrestment or Conjoined Arrestment		M MF
MA
Council Tax Attachment of Earnings Order (CT) for both England, Scotland and Wales. Also used for Scottish Earnings ArrestmentsT

Please note that deductions by agreement such as Scottish DAS or Trust Deed deductions, and voluntary arrangements for fixed amount DEO or other debt recovery agreements where they are legally required to be applied by an employer can be operated as a deduction. They do not fall under the AEO/EA methods of collection and do not form part of collection priorities.

More than one! AEO/EA order of priority

Where an individual has multiple AEO/EA in force, then the type of AEO/EA and the priority set in the relevant law with which they are each recovered is (from highest to lowest):

  1. A Community Charge (CC), issued before 1st April 1993. There can be only one for an employee – applied as type C – these will now be rare
  2. The following AEOs are all treated as priority orders and applied in date order:
    • A Community Charge (CC), issued after 1st April 1993 – applied as type C – these will now be rare
    • A Council Tax (CT), which can have been issued only after 1st April 1993 – applied as type T
    • A Deduction of Earnings Order (DEO) for child support either from the Child Maintenance Service or the former Child Support Agency (CSA) – applied as type D
    • A Maintenance Order (MO) from the court – applied as type MF for the newer table method and M for the former using stated amounts
    • A Scottish Earnings Arrestment (EA)
    • A Scottish Conjoined Earnings Arrestment (CEA)
  3. A Student Loan deduction (applied as type L1, L2 or L4) and Postgraduate Loan deductions (applies as type LP)
  4. The following are non-priority orders and operate in date order:
    • A Judgement Debt (JD), with the oldest being recovered first – applied as type J
    • A Deduction of Earnings Attachment (DEA) from the DWP for Local Authorities for the over-payment recovery of housing benefit – applied as type E
    • A Higher rate DEA (HDEA) from the DWP for housing benefit recovery in relation to fraud (these cannot be issued by a local authority)- applied as type H
    • A Scottish Current Maintenance Arrestment (MA) or a Conjoined Maintenance Arrestment (CMA) – applied as type MA

The sequence of calculations is automatic within the SDWorx-Pay solution based on the type and issue date applied. The calculation automatically applies any limits applicable , the sequencing rules, and relevant reduction to the remaining attachment/arrestable earnings.

The Devolved nations – what’s the difference

The United Kingdom of Great Britain and Northern Ireland has a number of devolved powers which impact Attachments and Arrestments. So although they may appear very similar, their operation is slightly different.

The following table illustrated the type of orders and where they are applied (or an equivalent):

TypeEngland/WalesNorthern IrelandScotland
C – CC/EA/CEAYes (CC)NoYes (EA/CEA)
T – CT/EA/CEAYes (CT)NoYes (EA/CEA))
D – DEOYesNoYes
E – DEAYesYes (NI Collection Order)Yes
H – HDEAYesNoYes
J – JDYesYesNo
M – MO/MA/CMAYes (MO)Yes (MO)Yes (MA/CMA)

What about overseas issued Attachments or Garnishments?

Garnishments, Attachments or Arrestments issued from outside the UK court jurisdiction are not enforceable for UK employments and UK payroll. Although the overseas authorities may indicate that recovery is compulsory, they cannot be operated without reference to the UK courts and a UK version being issued such as an Attachment or an Arrestment from a UK authority. If operated illegally an employer may find themselves pursued by the employee for an illegal deduction of wages.

Student Loans / Postgraduate Loans

Repayment of student loans are not attachments or arrestments, however, they are treated similarly to AEOs in relation to priority and sequence. For more information on student loan deductions, see Student Loan and Postgraduate Loan section.

Other debt recovery options via payroll

In Scotland there are other methods of debt recovery that may be applied such as Debt Arrangement Scheme (DAS) or Trust orders. These are enforceable on employers by employee agreement, however, they are not Earnings Arrestments. The amount to deduct is fixed and there is no concept of protected earnings that payroll needs to consider. The means of recovery is to utilise the standard Deductions capability.

In England/Wales some debt recovery agencies will obtain an agreement from an employee to undertake a recovery of debt from wages – These are not enforceable on employers to operate and are a voluntary arrangement – however, some agencies may pretend otherwise and can sometimes come across as legally threatening! An employer does not have to agree to operate them and if they do they are advised to ensure that the actual employee agreement is valid – some issued do not carry the appropriate employees consent, after all, it is the employer that could be taken to an Employment Tribunal not the debt collection agency. If the employer has confirmed the employees agreement and chooses to operate, then that can be achieved by utilising the standard Deductions capability.

Payroll data items – Engine Codes

The SDWorx-Pay AEO payroll items and types are shown in the following table:

NameEngine CodeCT (T)
CC
(C)		DEO
(D)		MO
MA
(M)		MO
New
(MF)		DEA
(E)
HDEA
(H)		JD
(J)
AEO reference and dateC000*Yes*Yes*Yes*Yes*Yes*Yes
Assessment numberC005No*YesNoNoNoNo
Opening and reducing balanceC010*YesNoNoNo*Yes*Yes
Deduction amountC020No*Yes*YesNoNo*Yes
Deduction amount increase this pay-cycleC021YesYesYesYesYesYes
Deduction amount decrease this pay-cycleC022YesYesYesYesYesYes
Protected earningsC030NoCMS No
CSA *Yes		*YesNoNo*Yes
Protected earnings increase this pay-cycleC031NoCMS No
CSA Yes		YesNoNoYes
Protected earnings decrease this pay-cycleC032NoCMS No
CSA Yes		YesNoNoYes
Protected earnings replacement this pay-cycleC035NoCMS No CSA YesYesNoNoYes
Deduction arrearsC040NoYesYesNoNoNo
Protected earnings arrearsC050NoYesYesNoNoNo
Amount Paid to-dateC069YesNoNoNoYesYes
Number of days/percentage optionC070YesNoNoYesNoNo
Administration charge increase this pay-cycleC081YesYesYesYesYesYes
Administration charge decrease this pay-cycleC082YesYesYesYesYesYes
Administration charge replacementC085YesYesYesYesYesYes
Administration charge paid to-dateC089YesNoNoYesYesYes
Items marked *Yes are required as a minimum for the order type identified

With these payroll items you can:

  • Identify each AEO and specify its issue date (and for DEOs only, specify the assessment number C005) and issue the local authority with a CT/CC).
  • Set a reducing balance for each CC, CT, DEA, HDEA and JD, using Opening and reducing balance/C010.
  • Specify the deduction amount for each JD, MO and DEO, using Deduction amount/ C020. The deduction amount for CTs and CCs is set by reference to official tables.
  • Increase, decrease or replace the deduction amount for each AEO, for this pay-cycle only, using Deduction increase/C021, Deduction decrease/C022 or Deduction replacement/C025.
  • Enter a permanent protected earnings amount for each JD, and MO, using Protected earnings/C030, increase or decrease the protected earnings amount using Protected earnings increase/C031, Protected earnings decrease/ C032, and replace the protected earnings for this pay-cycle only, using Protected earnings replacement/C035.
  • Replace the deduction arrears and protected earnings arrears for each MO and DEO, using Deduction arrears/C040, and Protected earnings arrears/ C050.
  • Replace the total amount paid to-date for each CC, and CT, using Amount paid todate/C069.
  • Adjust the deduction amount of a CC or CT by a number of days or a fixed percentage, using Number of days/percentage option/C070.
  • Increase, decrease or replace the administration charge for each AEO, for this pay-cycle only, using Administration charge increase/C081, Administration charge decrease/C082, or Administration charge replacement/C085.
  • Replace the administration charge paid to-date for each CC, CT and JD, using Administration charge paid to-date/C089.

PROTECTED EARNINGS AND ARREARS

AEOs/EAs are deducted only if the employee’s net pay is sufficient. In the case of DEOs, older MOs and JDs, protected earnings are also taken into account:

  • For older DEOs (issued by the now closed CSA) and older style MOs, where the net pay is insufficient, the order amount unpaid is accrued as deduction arrears. Should the net pay not reach the protected earnings level, the amount by which it is short will be accrued as protected earnings arrears. SDWorx-Pay records the deduction arrears and protected earnings arrears and applies them in later pay periods. Any protected earnings arrears must be cleared before further deductions are made.
  • For JDs and new DEOs (issued by the Child Maintenance Service – CMS), protected earnings arrears are not retained. If a deduction cannot be made for a particular pay period, the duration of the debt is extended.
  • For later AEO/EA types that utilise tables for the calculation of the deduction, the protected earnings are taking account within the table formula itself
  • For CMS issued DEOs, although a percentage protected earnings may be indicated in the order, it is the same percentage for all and is automatically applied within the calculation. Do not calculate or stipulate the protected earnings value – it is automatic for type ‘DN’.

FREQUENCY AND PAY PERIODS

The number of pay periods used in the calculation of AEOs (which are treated as statutory deductions) is defined in the following ways:

  • At company set-up time, in accordance with the payroll calendar.
  • At employee level you can override the company-level number of periods using the employee-level Override number of pay periods for statutory deductions and advance tax period/E810 or Override number of pay periods for statutory deductions and not advance tax period/E811.
  • By the operation of additional holiday pay periods as notified to the calculation process.

SIGNED INPUT

You can enter amounts as positive or negative. If you enter no sign then it is considered a positive value.

Note on AEO/EAs:

  • If Statutory Maternity Pay (SMP) is already being paid, AEO deductions cannot be recovered from the SMP payment for that employee.
  • Scottish Current Maintenance Arrestments (MAs) are treated similar to Maintenance Orders (MOs).
  • In Scotland, the calculation of JDs and CC recovery is identical. Enter these Scottish Arrestments of Earnings as described for Community Charges. Only one Arrestment of Earnings may be in force at one time for an employee.
  • Results of application and calculations are shown within online reporting:
    • Attachment (Arrestment) of Earnings Exception Report
    • Attachment (Arrestment) of Earnings Statement Report
    • Input Error Report
    • Financial Summaries
    • Reconciliation Report

See:

What data is needed to apply an AEO/EA

The following illustrates the data items needed to apply an AEO/EA to the SDWorx-Pay solution for the automated sequencing and calculation

DEO – Child Maintenance Service Deduction of Earnings – type DN

As an employer you may be asked to deduct child support from an employees pay under a DEO from the Child Maintenance Service. Should you receive a CMS DEO, then these are entered as type ‘DN’. Only one DEO from CMS is permitted to be in operated at any one time and they replace any former Child Support Agency issued DEOs.

From the Attachment enter the following data items:

  • C000 DEO type with a reference of ‘DN’
  • C005 The Assessment number notified by CMS
  • C020 Deduction amount

For more information on the Child Maintenance DEOs see:

Make child maintenance deductions from an employees pay

DEA – DWP/Local Authority Direct Earnings Attachment – type E

Introduced in 2014 – As an employer you may be asked to deduct any benefit over-payments an employee owes the Department for Work & Pension (DWP) or a local authority in relation to housing benefit overpayment from their pay under a Direct Earnings Attachment. Capability to operate these under ‘E’ type was introduced back in 2014. Additionally the DWP have introduced a higher rate DEA in 2015 where the original benefit claim was considered fraudulent. Should you receive a higher rate DEA, then these are entered as type ‘H’

From the Attachment enter the following data items:

  • C000 DEA type with a reference of ‘En’ where n is numeric 0-9
  • C010 Opening and reducing balance

For more information on the operation of DEA see:

Direct Earnings Attachments an employer guide

This functionality can also be used to operate a Northern Ireland collection order.

HDEA – DWP Higher Rate Direct Earnings Attachment – type H

Introduced in 2015 – As an employer you may be asked to deduct any benefit over-payments an employee owes the Department for Work & Pension (DWP) from their pay under a Direct Earnings Attachment. The DWP introduced a higher rate DEA where the original benefit claim was considered fraudulent. Should you receive a higher rate DEA, then these are entered as type ‘H’. Please note, a higher rate DEA is not available to local authorities to operate.

From the Attachment enter the following data items:

  • C000 DEA type with a reference of ‘Hn’ where n is numeric 0-9
  • C010 Opening and reducing balance

For more information on the operation of the Higher Rate DEA see:

Direct Earnings Attachments an employer guide

JD – Judgement debts (non-priority civil debts)

As an employer you may be asked by a court to deduct a civil debt an employee owes from their pay. Should you receive non-priority civil debt order then these are entered as type ‘J’.

  • C000 JD type with reference of ‘Jn’ where n is numeric 0-9
  • C010 Opening and reducing balance
  • C020 Deduction Amount
  • C030 Protected earnings amount (this must be greater than zero)

For more information on the operation of Judgement Debts see:

Make debt deductions from an employee’s pay

MO – Maintenance Orders, Fines and Maintenance Arrestments

As an employer you may be asked by a court to deduct maintenance or fines from an employees pay. Should you receive a priority order for maintenance or fines, or a Maintenance Arrestment these are identified in one of severate way.

  • For the non-table method use type Mn where n is a numeric between 0 and 9
  • For the newer table method Maintenance Fine use MF and operate similarly to a council tax order
  • For Maintenance Arrestments then use type MA (there can only be one MA type applied under Scottish law at any one time)

The engine codes required to apply a non-table based Maintenance Order, Fine or Maintenance Arrestment are:

  • C000 MO type with reference of ‘Mn’ where n is numeric 0-9 or A for Scottish Maintenance Arrestments
  • C020 Deduction Amount
  • C030 Protected earnings amount (this must be greater than zero)

For more information on the operation of Maintenance Orders see:

Make debt deductions from an employee’s pay

ATTACHMENT OF EARNINGS ORDERS – ENGINE CODES

AEO REFERENCE AND DATEC000

Use C000 to identify an AEO and the date that it was issued, and to delete an AEO.

Format 1

Xn/ddmmyyyy/xxxxxxxxx

Where:

  • X is one of D (Deduction of Earnings Order), E (Deductions of Earnings Attachment, H (Higher Deductions of Earnings Attachment, J (Judgement Debt), or M (Maintenance Order).
  • n is a single numeric character reference in the range 0 to 9 (as an occurence value) or for newer maintenance orders the character N or for Scottish Maintenance Arrestment the character A
  • ddmmyyyy is the date that the AEO was issued, where dd is the day, mm is the month, and yyyy is the year
  • xxxxxxxxx is the employee reference andis optional It can be used to store the disbursement payee identifier.

Example 1

A DEO number 1 was issued on 1st March 2021:

Use C005 to specify the DEO assessment number.

C000 D1/01032021/xxxxxxxxx

Example 2

An MO new format, was issued on 12th January 2021:

C000 MF/12012021/xxxxxxxxx

Example 3

A JD number 3 was issued on 15th July 2020:

C000 J3/15072020/xxxxxxxxx

Format 2

Xn/nnn/ddmmyyyy

Where:

  • X is one of C (Community Charge order) or T (Council Tax order).
  • n is a single numeric character reference in the range 0 to 9.
  • nnn is 3 numeric characters that identifies the charging authority.
  • ddmmyyyy is the date that the AEO was issued, where dd is the day, mm is the month, and yyyy is the year.

Example 1

A CT number 2 was issued by Alnwick on 2nd February 2021. In this example, T2 specifies the CC reference, and 003 identifies the charging authority as Alnwick (see Appendix B for a list of charging authority codes):

C000 T2/003/02022021

Format 3

Xn/DELETE

Where:

  • X is one of   D, E, H, J, or M.
  • n is a single numeric character in the range 0 to 9.
  • DELETE removes all details of the AEO.

Example

The DEO and JD identified by D1 and J3 and their records are deleted. Each deletion accepted by SDWorx-Pay is reported with an appropriate message on the Attachment (Arrestment) of Earnings Exception Report.

C000 D1/00/00/0000

C000 J3/00/00/0000

Note:

Where 00/00/0000 is accepted as the date when deleting court orders, it is converted to DELETE before sending to the payengine. You must enter 00/00/0000 not tab over the zero date.

Format 4

Xn/nnn/DELETE

Where:

  • X is one of C or T.
  • n is a single numeric character reference in the range 0 to 9.
  • nnn is 3 numeric characters that identifies the charging authority.
  • DELETE removes all details of the AEO.

Example

The CT and CC identified by T2 and C2 and their records are deleted.

C000 T2/003/DELETE

C000 C2/036/DELETE

Note:

  • You must use C000 to enter or delete an AEO.
  • To replace the AEO’s reference or date, enter the new information using C000. No other Engine Codes are affected.
  • If you enter a 51st AEO for an employee, SDWorx-Pay rejects the entries relating to the AEO with the most recent issue date, and displays INVALID – AREAS FULL on the Input Error Report.
  • If the 51st AEO does not have the most recent issue date, SDWorx-Pay accepts that AEO, terminates the one with the most recent issue date, and states CC/CT/DEO/JD/MO AREAS FULL on the Attachment of Earnings Exception Report. In the next pay-cycle, SDWorx-Pay drops the rejected AEO from the Attachment of Earnings Statement Report and displays AEO DELETED – ORDER REMOVED on the Attachment (Arrestment) of Earnings Exception Report.
  • If you enter a DEO or MO with the same reference as an existing DEO or MO, SDWorx-Pay accepts the AEO with the oldest issue date but takes the higher values of the two.
  • If you attempt to enter a third CC or CT for the same employee, SDWorx-Pay compares the dates on the three AEOs:
    • If the new AEO has the most recent issue date, SDWorx-Pay rejects the new AEO and displays INVALID – ONLY TWO CC/CT ALLOWED on the Input Error Report.
    • If the new AEO does not have the most recent issue date, the new AEO is initially accepted and all the information held against Opening and reducing balance/ C010, Amount paid to-date/C069 and Administration charge paid to-date/C089 is cleared. To prevent rejection of the new AEO, enter the total amount to be repaid for the new AEO (using Opening and reducing balance/C010). Full details of the AEO to be replaced (including its balance) are reported in the Exception Report.
  • If the dates are identical, SDWorx-Pay accepts the AEO with the lowest reference, rejects the others, and displays INVALID – ONLY TWO CC/CT ALLOWED on the Input Error Report.
  • If you attempt to enter a second CC and both the existing CC and this one have dates  earlier than 6th April, 1993, SDWorx-Pay rejects the second CC and displays ONLY ONE CC ALLOWED IF BOTH DATES BEFORE 6/4/1993 on the Input Error Report.
  • If you attempt to enter an AEO when SMP is in force for the employee, SDWorx-Pay rejects the AEO and displays INVALID – SMP BEING PAID on the Input Error Report.
  • A DELETE takes 1 period to action. Therefore, it is not possible to delete an AEO and create a new one that relies on the earlier one being successfully deleted in the same period.
ASSESSMENT NUMBERC005

Use C005 to specify a DEO’s assessment number.

Format

Dn/xxxxxxxxxxxxxxxxxx

Where:

  • Dn is the DEO’s reference, consisting of the letter D followed by a single numeric character in the range 0 to 9.
  • xxxxxxxxxxxxxxxxxx is the DEO’s assessment reference number (up to 18 alphanumeric characters).

Example

DEO number 1, has the assessment reference number 543678921:

C005 D1/543678921

OPENING AND REDUCING BALANCEC010

Use C010 to enter the total amount to be paid. SDWorx-Pay reduces this total by the amount deducted each period. To replace the total amount held against an existing AEO, enter the new amount against C010.

Format

Xn/ppppppppppp

Where

  • X is one of C, E, H, J or T.
  • n is a single numeric character in the range 0 to 9.
  • ppppppppppp is the total amount to be paid, in pence, up to 11 numeric characters.

Example

The Council Tax AEO number 1 has a total amount owed of £475.00:

C010 T1/47500

Note:

  • You must use C010 to enter the total amount for CC, CT and JD AEOs.
  • If you do not enter an amount, SDWorx-Pay will reject the CC, CT, DEA, HDEA or JD AEO entered against AEO reference and date/C000.
  • When the balance is zero, SDWorx-Pay displays Order Fully Repaid   on the Attachment (Arrestment) of Earnings Statement Report.
  • Since a total amount is not required for DEOs or MOs, do not use C010 for these AEOs.
DEDUCTION AMOUNTC020

Use Engine Code C020 to enter the deduction for JDs, MOs and DEOs.

Format

Xn/ppppppppppp

Where

  • X is one of J, M or D.
  • n is a single numeric character in the range 0 to 9.
  • ppppppppppp is the deduction, in pence, up to 11 numeric characters.

Example

The deduction for DEO D1 is £20.00:

C020 D1/2000

Note:

  • You must use C020 to enter the deduction for JDs, MOs and DEOs.
  • If you do not enter the deduction, SDWorx-Pay accepts the JD, MO, or DEO, but does not deduct an amount. The Attachment (Arrestment) of Earnings Statement Report highlights this.
  • If you use C020 to reduce the deduction amount of a JD to zero, SDWorx-Pay states on the Attachment (Arrestment) of Earnings Exception Report that the JD has been removed.
  • Do not use C020 for CCs and CTs. The deduction for these AEOs is defined in Community Charge and Council Tax tables. However, you can use Deduction increase/ C021 and Deduction decrease/C022 to adjust a CC or CT deduction, and Deduction replacement/C025 to replace the CC or CT deduction for this pay-cycle only.
  • Use Deduction increase/C021 and Deduction decrease/C022 to adjust the deduction for this pay-cycle only.
DEDUCTION INCREASEC021
DEDUCTION DECREASEC022

 Use C021 or C022 to increase or decrease the deduction, for this pay-cycle only

Format 1

Xn/ppppppppppp

Where

  • X is one of C, D, E, H, J, M, or T.
  • n is a single numeric character in the range 0 to 9.
  • ppppppppppp is the increase or decrease in the deduction, in pence, up to 11

numeric characters.

Example 1

The deduction for DEO C1 is increased by £2.00:

C021 C1/200

Example 2

The deduction for MO M1 is decreased by £1.50:

C022 M1/150

Example 3

The deduction for JD J1 is increased by £3.00:

C021 J1/300

Note:

  • Use Deduction replacement/C025 to replace a deduction amount for this pay-cycle only.
  • Use Number of days/percentage option/C070 to change a CC or CT deduction amount, either by the number of days or as a percentage, for this pay-cycle only.
  • You can adjust the deduction for a CC or CT using C021 or C022, but you cannot replace the deduction permanently using Deduction amount/C020.
  • You can enter successive amounts against each of C021 and C022 in the same pay period. At the time of the pay-cycle, SDWorx-Pay totals the amounts against each, and increases or decreases the deduction accordingly.
DEDUCTION REPLACEMENTC025

Use C025 to replace the current deduction amount for this pay-cycle only.

Format

Xn/ppppppppppp

Where

  • X is one of C, D, E, H, J, M, or T.
  • n is a single numeric character in the range 0 to 9.
  • ppppppppppp is the new deduction, in pence, up to 11 numeric characters.

Example

The current deduction amount for MO M1 is replaced for this pay-cycle only with £200.00:

C025 M1/20000

Note:

  • Use Deduction increase/C021 or Deduction decrease/C022 to adjust this new deduction amount for this pay-cycle only.
  • Use Number of days/percentage option/C070 to change a CC or CT deduction amount, either by the number of days or as a percentage, for this pay-cycle only.
PROTECTED EARNINGSC030

Use C030 to enter the protected earnings amount for JDs, MOs and older CSA DEOs only (does not apply to DEOs issued by CMS).

Format

Xn/ppppppppppp

Where

  • X is one of J, M or D.
  • n is a single numeric character in the range 0 to 9.
  • ppppppppppp is the protected earnings amount, in pence, up to 11 numeric characters.

Example

The protected earnings amount for MO M1 is set to £275.00:

C030 M1/27500

Note:

  • You must use C030 to enter a protected earnings amount for JDs, MOs and DEOs.
  • If you do not enter a protected earnings amount, SDWorx-Pay accepts the JD, MO or DEO, but does not make deductions (since the AEO is invalid). The Attachment (Arrestment) of Earnings Statement Report highlights this.
  • If you use C030 to reduce the protected earnings amount of a JD to zero, SDWorx-Pay states on the Attachment (Arrestment) of Earnings Exception Report, that the JD has been removed.
  • Do not use C030 for CC and CT AEOs; protected earnings are not applicable to these

AEOs. If you do, SDWorx-Pay displays INVALID ENGINE CODE FOR CC/CT on the Input Error Report.

  • Use Protected earnings increase/C031 and Protected earnings decrease/C032 to adjust protected earnings for this pay-cycle only.
  • Use Protected earnings replacement/C035 to replace the protected earnings amount for this pay-cycle only.
PROTECTED EARNINGS INCREASEC031
PROTECTED EARNINGS DECREASEC032

Use C031 or C032 to increase or decrease the protected earnings amount, for this pay-cycle only, and for JDs, MOs and DEOs only.

Format

Xn/ppppppppppp

Where

  • X is one of J, M or D.
  • n is a single numeric character in the range 0 to 9.
  • ppppppppppp is the increase or decrease in protected earnings, in pence, up to 11 numeric characters.

Example 1

The protected earnings amount for DEO D1 is increased by £20.00:

C031 D1/2000

Example 2

The protected earnings amount for JD J1 is increased by £15.00: C032 J1/1500

Note:

  • Use Protected earnings replacement/C035 to replace a protected earnings amount for JDs, MOs and DEOs for this pay-cycle only.
  • Do not use C031 or C032 for CC and CT AEOs; protected earnings are not applicable to these AEOs. If you do, SDWorx-Pay displays INVALID ENGINE CODE FOR CC/CT on the Input Error Report.
  • You can enter successive amounts against each of C031 and C032 in the same pay period. At the time of the pay-cycle, SDWorx-Pay totals the amounts against each, and increases or decreases the protected earnings amount accordingly.
PROTECTED EARNINGS REPLACEMENTC035

Use C035 to replace the current protected earnings amount for this pay-cycle only, and for JDs, MOs and DEOs.

Format

Xn/ppppppppppp

Where

  • X is one of J, M or D.
  • n is a single numeric character in the range 0 to 9.
  • ppppppppppp is the new protected earnings amount, in pence, up to 11 numeric characters.

Example

The current protected earnings for JD J1 is replaced with £250.00: C035 J1/25000

Note:

  • Do not use C035 for CC and CT AEOs; protected earnings are not applicable to these

AEOs. If you do, SDWorx-Pay displays INVALID ENGINE CODE FOR CC/CT on the Input Error Report.

  • Use Protected earnings increase/C031 and Protected earnings decrease/C032
DEDUCTION ARREARSC040

Use C040 to replace the current deduction arrears (which SDWorx-Pay automatically calculates and holds against C040). Use with MOs and DEOs only.

Format

Xn/ppppppppppp

Where

  • X is one of M or D.
  • n is a single numeric character in the range 0 to 9.
  • ppppppppppp is the new deduction arrears amount, in pence, up to 11 numeric characters.

Example

The current deduction arrears for MO M1 is replaced with £30.00: C040 M1/3000 Note:

  • Use C040 with MOs and DEOs only; deduction arrears apply only to MOs and DEOs. If you attempt to use C040 with CC, CT or JD AEOs, SDWorx-Pay displays INVALID ENGINE CODE FOR CC/CT/JD on the Input Error Report.
PROTECTED EARNINGS ARREARSC050

Use C050 to replace the current protected earnings arrears (which SDWorx-Pay automatically calculates and holds against C050). Use with MOs and DEOs only.

Format

Xn/ppppppppppp

Where

  • X is one of M or D.
  • n is a single numeric character in the range 0 to 9.
  • ppppppppppp is the new protected earnings arrears amount, in pence, up to 11 numeric characters.

Example

The current protected earnings arrears for DEO D1 is replaced with £20.00: C050 D1/2000

Note:

  • Use C050 with MOs and DEOs only; protected arrears apply only to MOs and DEOs. If you attempt to use C050 with CC, CT or JD AEOs, SDWorx-Pay displays INVALID ENGINE CODE FOR CC/CT/JD on the Input Error Report.
AMOUNT PAID TO-DATEC069

Use C069 to replace the current amount paid to-date (which SDWorx-Pay automatically calculates and holds against C069). Use with CCs, CTs, DEA, HDEA and JDs only.

Format

Xn/ppppppppppp

Where

  • X is one of C, E, H, J, or T.
  • n is a single numeric character in the range 0 to 9.
  • ppppppppppp is the new amount paid to-date, in pence, up to 11 numeric characters.

Example

The current amount paid to-date for CT T1 is replaced with £405.00: C069 T1/40500

Note:

  • Do not use C069 with MOs and DEOs. If you do, SDWorx-Pay states INVALID ENGINE CODE FOR MO/DEO on the Input Error Report.
  • The reducing balance (held against Opening and reducing balance/C010) and the total amount paid (held against C069) must together always equal the original opening balance. When using C069, you should also replace the reducing balance. If you do not, the Attachment (Arrestment) of Earnings Exception Report displays a message reminding you to check the reducing balance.
NUMBER OF DAYS/PERCENTAGE OPTIONC070

Use C070 to specify a CC or CT deduction that differs from the deduction defined in the legislative deduction table. Define the deduction either by using the daily rate table by specifying a number of days, or as 20% of the employee’s gross pay minus NI and tax. Use for this pay-cycle only and with CCs and CTs only.

Format 1

Xn/nnn

Where

  • X is one of C, or T.
  • n is a single numeric character in the range 0 to 9.
  • nnn is the number of days over which the employee’s gross pay minus NI and tax applies.

Example

The employee’s gross pay minus NI and tax is £250.00, the daily equivalent is £25.00, and the daily rate table equates this to a daily deduction of £3.00. SDWorx-Pay multiplies the daily deduction by the number of days (in this example 10), and holds the result of £30.00 as the deduction for this pay-cycle only:

C070 C1/10

Format 2

Xn

Where

  • X is one of C, or T.
  • n is a single numeric character in the range 0 to 9.

Example

If the employee’s net pay is £250.00, the deduction is automatically calculated as 20% of £250.00, which is £50.00:

C070 C1

Note:

  • If you use the percentage option, the Attachment (Arrestment) of Earnings Statement Report will state that it has been used.
  • Do not use C070 with MOs, DEOs or JDs. If you do, SDWorx-Pay displays INVALID ENGINE CODE FOR MO/DEO/JD on the Input Error Report.
ADMINISTRATION CHARGE INCREASEC081
ADMINISTRATION CHARGE DECREASEC082

Use C081 or C082 to increase or decrease the administration charge, for this pay-cycle only.

Format

Xn/ppppp

Where

  • X is one of C, D, E, H, J, M or T.
  • n is a single numeric character in the range 0 to 9.
  • ppppp is the increase or decrease in the administration charge, in pence, up to 5 numeric characters.

Example 1

The administration charge for CC C1 is increased by £1.50:

C081 C1/150

Example 2

The administration charge for JD J1 is decreased by £1.00:

C082 J1/100

Note:

  • Use Administration charge replacement/C085 to replace an administration charge for this pay-cycle only.
  • Use Administration charge paid to-date/C089 to replace the administration charge paid to-date.
  • Company set-up details determine whether AEOs are charged for, and if so whether CCs and CTs only, or all AEOs are charged for.
  • You can enter successive amounts against each of C081 and C082 in the same pay period. At the time of the pay-cycle, SDWorx-Pay totals the amounts against each, and increases or decreases the administration charge accordingly.
ADMINISTRATION CHARGE REPLACEMENTC085

Use C085 to replace the current administration charge, for this pay-cycle only.

Format

Xn/ppppp

Where

  • X is one of C, D, E, H, J, M or T.
  • n is a single numeric character in the range 0 to 9.
  • ppppp is the new administration charge, in pence, up to 5 numeric characters.

Example

The current administration charge for JD J1 is replaced with £2.00:

C085 J1/200

Note:

  • Use Administration charge increase/C081 and Administration charge increase/ C082 to adjust administration charges for this pay-cycle only.
  • Use Administration charge paid to-date/C089 to replace the administration charge paid to-date.
  • Company set-up details determine whether AEOs are charged for, and if so whether CCs and CTs only, or all AEOs are charged for.
ADMINISTRATION CHARGE PAID TODATEC089

Use C089 to replace the current total administration charge paid to-date (which SDWorx-Pay automatically calculates and holds against C089).

Format

Xn/ppppp

Where

  • X is one of C, E, H, J or T.
  • n is a single numeric character in the range 0 to 9.
  • ppppp is the new administration charge paid to-date, in pence, up to 5 numeric characters.

Example

The current total administration charge paid to-date for CT T1 is replaced with £15.50:

C069 T1/1550

Note:

  • Do not use C089 with MOs and DEOs. If you do, SDWorx-Pay displays INVALID ENGINE CODE FOR MO/DEO on the Input Error
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Local Authority AEO Codes
Allowances

Last updated 2/10/2025 (PSP)