SDWorx-Pay – Statutory Sick Pay (SSP)

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STATUTORY SICK PAY

These are the Payroll Active Statutory Sick Pay (SSP) payroll items:

NameEngine code
SSP exclusion indicatorS000
SSP payment optionS010
Start date of PIWS020
End date of PIWS030
SSP qualifying daysS040
SSP paid to-date in current tax yearS058
SSP entitlement in current PIWS060
SSP days paid for payroll adjustmentS065
SSP paid in current PIWS079
SSP paid at previous rate in current tax yearS088
Number of SSP earnings history areasS090
SSP earnings history areasS101 – S111
Average earnings replacementS620 – S650
Linked days at previous ratesS621 – S651
Unlinked days at previous ratesS622 – S652
Linked days at current ratesS627 – S657
Unlinked days at current ratesS628 – S658
SSP increase this payrun onlyS711
SSP decrease this payrun onlyS712

The company must pay an employee Statutory Sick Pay (SSP) for the first 28 weeks of qualifying illness. After this period, the employee is transferred to the DSS Authority for further payments. Payroll Active warns the company when an employee reaches 22 weeks to enable the company to prepare the transfer to the DSS.

An employer determines which days qualify for sickness. Qualifying days are usually the normal working days under the contract of employment, but they can be any number from 1 to 7. If the number of qualifying days for SSP is not defined at company set-up time, Payroll Active assumes 5 (from Monday to Friday). You can override this number at employee level using SSP qualifying days/S040.

Before SSP is due, there must be a period of four or more days continuous sickness. SSP is not paid for the first three qualifying days (called waiting days). If for example, the company qualifying days are Monday to Friday, and an employee is sick for Sunday, Monday, Tuesday and Wednesday, the employee does not qualify for SSP (since the employee is sick for only three qualifying days).

A period of four or more days of continuous sickness is called a Period of Incapacity for Work (PIW). Shorter periods of sickness do not count for SSP as they are not PIWs. A period of entitlement to SSP can be defined as either one continuous PIW or a series of linked PIWs. PIWs are considered to be linked if there are not more than 8 weeks between them. Although a second linked PIW has no waiting days, there must be at least four days of continuous sickness, even though some of these may be non-qualifying days. For example, a second linked PIW may consist of 2 qualifying days plus Saturday and Sunday.

PIWs which are linked together count as one PIW. The entitlement of one continuous PIW, or a series of linked PIWs does not exceed 28 weeks of SSP. This means that the 28 weeks for SSP can be broken over more than 28 weeks, but provided that each sick period is linked, Payroll Active will still pay up to 28 weeks of SSP.

The first SSP days that you enter for an employee start a new PIW and are called unlinked days. Further SSP days that you enter for the same PIW or linked PIW are called linked days.

For example, if an employee is sick for 5 days, and this is the start of the PIW, you deduct

3 waiting days and enter 2 unlinked days (using Unlinked days at current rates/S628 –

S658, or Unlinked days at previous rates/S622 – S652, page SSP-20). Payroll Active then calculates an SSP rate based on average earnings. If the same employee is sick for a further two qualifying days and you wish to link these days at the same SSP rate, enter 2 linked days (using Linked days at current rates/S627 – S657, or Linked days at previous rates/S621 – S651)

When you first enter unlinked days, the employee’s SSP entitlement is automatically reduced by the number of days entered, and further reduced each time you enter linked days. It is automatically reset to 28 weeks whenever you enter unlinked SSP days for the employee. You can replace the existing entitlement using SSP entitlement in current PIW/S060.

CALCULATING SSP

For Payroll Active to calculate the SSP due to an employee, enter the number of unlinked days for a new PIW. Before Payroll Active can calculate the correct daily rate of SSP, it calculates (in accordance with DSS rules) the average weekly amount for an 8-week period prior to the start of the PIW:

  • The employee’s earnings (used for the calculation of NI) for the previous 11 pay periods are stored against each of 11 SSP history areas (using SSP earnings history areas/S101-S111). Each time Payroll Active runs the payroll, it keeps the most recent amount and discards the oldest.

S101 holds the most recent earnings, S102 the last but one, through to S111 which holds the oldest period earnings.

  • For a monthly payroll, Payroll Active multiplies the sum of the two previous pay amounts (prior to the first day of sickness) by 6 and the result is divided by 52.
  • For a lunar payroll, Payroll Active divides the sum of the two previous pay amounts (prior to the first day of sickness) by eight.
  • For a fortnightly payroll, Payroll Active divides the sum of the four previous pay amounts (prior to the first day of sickness) by eight.
  • For a weekly payroll, Payroll Active divides the sum of the eight previous pay amounts (prior to the first day of sickness) by eight.

Payroll Active uses this average weekly amount to determine the SSP rate (standard or lower) to apply to the new PIW. It calculates the daily rate by dividing the weekly SSP rate by the number of qualifying days. Payroll Active stores the daily SSP rate used and applies that rate to any linked days that you may input later in the PIW. In this way, the same rate applies throughout the PIW.

In some cases it may be necessary for you to enter pre-determined average earnings (using Average earnings replacement/S620-S650). For example, when an employee has been paid incorrectly.

USING LINKED AND UNLINKED DATA CODES

Within each of the four sets of linked and unlinked data codes, four individual data codes are provided (for example, S621, S631, S641, S651 and S628,S638, S648, S658). These give you flexibility in calculating the average earnings on which the SSP rate is determined. For example, if you use S658, the 8-week period used by Payroll Active to calculate average earnings is based on the most recent previous amounts available, stored against SSP earnings history areas/S101 – S111.

This means that:

  • For a monthly or lunar payroll, the amounts held against SSP earnings history areas/ S101 and S102 are used.
  • For a fortnightly payroll, the amounts held against SSP earnings history areas/S101, S102, S103 and S104 are used.
  • For a weekly payroll, the amounts held against SSP earnings history areas/S101, S102, S103, S104, S105, S106, S107 and S108 are used.

If you useS648, the 8-week period used by Payroll Active is one period older. That is, the amount held against SSP earnings history areas/S101 is ignored and the 8-week period is calculated starting from the amount held against SSP earnings history areas/S102.

This relationship between linked and unlinked days data codes and the earnings amounts data codes is summarised in the following table:

Pay period     sickUnlinked SSP codesLinked SSP    codesWeeklyFortnightlyLunar or     monthly
CurrentS652 or S658S651 or S657S101 S102 S103 S104 S105 S106 S107 S108S101 S102    S103 S104S101 S102
PreviousS642 or S648S641 or S647S102 S103 S104 S105   S106 S107 S108 S109S102 S103    S104 S105S102 S103
Last but oneS632 or S638S631 or S637S103 S104 S105 S106   S107 S108 S109 S110S103 S104    S105 S106S103 S104
Last but twoS622 or S628S621 or S627S104 S105 S106 S107   S108 S109 S110 S111S104 S105    S106 S107S104 S105

The data code you use therefore depends on the pay period during which sickness occurred and therefore which range of pay periods you wish average earnings to be calculated over. Payroll Active calculates the SSP due using the values against these codes. For example, if you enter 3 days against S658 for a monthly payrun, Payroll Active adds the earnings against SSP earnings history areas/S101 and S102, multiplies by 6, and divides the result by 52. This is the average pay. Payroll Active then:

  • Uses the average pay to determine the SSP rate (lower or standard).
  • Divides the SSP rate by the number of qualifying days (defined at company set-up time or overridden at employee level with SSP qualifying days/S040) to give the SSP daily rate.
  • Multiplies the SSP daily rate by the number of SSP days to be paid (3 days against S658) to give the SSP due.
  • Pays the SSP amount according to the specified payment option (see Payment options below, and SSP payment option/S010).

Another example: if you enter 4 days against S648 for a weekly payrun, Payroll Active adds the earnings against SSP earnings history areas/S102 through to S109, and divides the result by 8. This is the average pay. Payroll Active then:

  • Determines the SSP rate.
  • Divides the SSP rate by the number of qualifying days (defined at company set-up time or overridden at employee level with SSP qualifying days/S040) to give the SSP daily rate.
  • Multiplies the SSP daily rate by the number of SSP days to be paid (4 days against S648) to give the SSP due.
  • Pays the SSP amount according to the specified payment option (see SSP payment option/S010).

PAYMENT OPTIONS

At company set-up time, one of four options is specified that determines how SSP payments are to appear on the employee’s payslip:

  • Option 1: The SSP amount is calculated and paid. It is printed on the payslip and is shown as a separate amount offset against a reducing nominated allowance (which could be basic pay) and paid under the SSP allowance number 71, both defined at company set-up time.
  • Option 2: The SSP amount is calculated but not paid, and is not printed on the payslip. It is always reflected in reconciliation totals.
  • Option 3: The SSP amount is calculated and paid into the SSP allowance (number 71). It is printed on the payslip, but not offset against the reducing allowance.
  • Option 4: The SSP payment is calculated but not paid, and is printed on the payslip.

You can replace the payment option for the employee only (using SSP payment option/ S010. This option value overrides the company level option value. Payroll Active prints the employee’s option on the SSP Entitlement List.

For those employees to which option 1 applies:

  • You can specify the SSP payment that is to be made to the employee.
  • You can specify that the SSP amount (either calculated or pre-determined) is not to be offset against the reducing nominated allowance (by entering the letter N with linked days, unlinked days and predetermined amount).
  • If the reducing allowance is less than the SSP payment calculated by Payroll Active, the allowance is defined at company set-up time to be set to zero or allowed to become negative. If set to zero, Payroll Active prints WARNING – SSP ROUNDING on the Exception Report, when Payroll Active calculates SSP.
  • At company set-up time, it can be specified that if the balance of the reducing allowance is less than the SSP amount, the employee’s basic pay will be reduced also. For example, if the SSP amount is £55.00 and the balance of the reducing allowance is £30.00, the allowance is reduced by £30.00 and basic pay is reduced by the remaining £25.00.

PREVIOUS RATES

Normally the DSS introduces new SSP rates at the beginning of the new tax year. Payroll Active allows you to calculate SSP payments based on the previous year’s rate, both for unlinked and linked SSP days. You can also set a pre-determined amount of SSP to be paid which is not offset against pay.

SIGNED INPUT

You can enter positive or negative cash amounts against some of the SSP payroll items, by preceding the amount with a positive or negative sign. If you enter no sign, a positive amount is assumed. You cannot enter positive or negative cash amounts against:

  • SSP exclusion indicator/S000
  • SSP payment option/S010
  • Start date of PIW/S020
  • End date of PIW/S030
  • SSP qualifying days/S040

Note:

You cannot enter negative days or amounts against unlinked days using:

  • Unlinked days at previous rates/S622 – S652
  • Unlinked days at current rates/S628 – S658 and that the effect of entering a negative amount against:
  • SSP increase/S711
  • SSP decrease/S712

is to reverse the effect; that is, an increase becomes a decrease, and a decrease becomes an increase.

CORRECTING ERRORS AND PAYROLL ADJUSTMENT

There are several ways in which you can correct SSP errors:

  • By entering negative linked days. These will result in negative SSP amounts, and have the effect of adding days to the employee’s SSP entitlement (and an amount to the nominated reducing balance if payment option 1 applies). If the employee’s entitlement reaches more than 28 weeks, Payroll Active prints EXCESSIVE SSP ENTITLEMENT – RESET TO MAXIMUM on the Exception Report. However, Payroll Active pays the SSP amount in full and prints ENTITLEMENT RESET TO MAX – BUT FULL AMOUNT PAID on the Exception Report.

You cannot enter negative days that relate to the previous tax year.

  • By entering negative pre-determined payments with linked days.
  • By using SSP increase/S711 or SSP decrease/S712 to increase or decrease the SSP amount to be paid for this payrun only. In this way you can pay or reclaim an amount of SSP without affecting the employee’s entitlement.
  • By using SSP days paid for payroll adjustment/S065 to enter the number of SSP days, and a pre-determined amount of SSP entered with linked days. Payroll adjustment differs from the use of negative linked days by producing a separate payslip showing the adjusted amount, and allowing you to reverse the previous pay period (using Previous period reversal/E072).

Note that all payroll adjustment data must be entered only from a Payroll Adjustment screen or by using a form-type CD. Refer to Appendix E for a list of payroll adjustment items.

None of these methods allow you to correct errors made in the current payrun.

PENSION CALCULATIONS

At company set-up time it can be specified that a pension contribution is to be calculated as a percentage of the SSP amount. If the pension deduction is a cash amount, the amount to deduct is not affected. Note:

  • The following reports and documents can be affected as a result of managing SSP:
    • Exception Report
    • Input Error Report
    • SSP Entitlement Report
    • Financial Summaries
    • Amendment Report – Reconciliation Details
    • Cost Analysis
    • SSP Payment Report
    • Starters and Leavers Report

See

  • EMPLOYEE for how to reverse all payments made in the previous payrun.
  • ALLOWANCE for details of nominated reducing allowances and SSP allowances.

SSP PAYROLL ITEMS

SSP EXCLUSION INDICATORS000

Use S000 to specify why the employee is ineligible for SSP.

Format

X

Where X is one of the following characters:

  • A: The employee got employment allowance and support allowance during the last 12 weeks.
  • B: The employee’s contract of employment has expired.
  • C: The employee’s contract of employment has been brought to an end.
  • D: The employee’s SSP entitlement is exceeded.
  • E: Will not be valid from 6th April 2026 – The employee’s average earnings are below the SSP average. (this
  • F: No longer valid.
  • G: The employee is over the pensionable age.
  • H: The employee is entitled to SMP or maternity allowance.
  • J: The employee has been regularly sick for 3 years.
  • K: The employee was sick during a trade dispute.
  • L: The employee was sick in legal custody.
  • M: The employee was not in the UK on the first day of sickness and your employer had no obligation to pay Class 1 NICs
  • N: The employee had not started working for the company on the first day of sickness.
  • 0: Zero clears the existing indicator.

Example

If the employee was sick before commencing work with the company and is not therefore eligible for SSP: S000 N

Note:

  • If you enter any character other than those listed, Payroll Active displays INVALID CHARACTER and reports the error on the Input Error Report.
  • Payroll Active prints each use of an exclusion indicator on the SSP Entitlement Report.
  • To remove or replace an indicator, enter a zero or a new indicator.
  • You must enter all indicators except D and E; Payroll Active automatically sets these for the employee.
    • Payroll Active sets indicator D if the employee’s entitlement is exhausted, and removes it when you enter a new start date of PIW (using Start date of PIW/S020), or when you enter negative linked or unlinked days (in anticipation of the employee regaining some entitlement).
    • Payroll Active sets indicator E if the employee’s average pay calculated for SSP is below the Lower Earnings Limit (LEL), and removes it when it is equal to or above the LEL.
  • Issue an SSP1(E) form to the employee.
SSP PAYMENT OPTIONS010

Use S010 to override the company set-up payment option.

Format n

Where n takes one of the following values:

  • 0: The current employee-level payment option is removed and the company set-up payment option applies.
  • 1: The SSP amount is calculated and paid against the SSP allowance (number 71). It is printed on the payslip and is shown as a separate amount offset against the nominated reducing allowance (see page SSP-2).
  • 2: The SSP amount is calculated but not paid, and is not printed on the payslip. It is always reflected in reconciliation totals.
  • 3: The SSP amount is calculated and paid against the SSP allowance (number 71). It is printed on the payslip, but not offset against the nominated reducing allowance.
  • 4: The SSP payment is calculated but not paid, and is printed on the payslip

Example 1

To set the employee’s payment option to 1:

S010 1

In this example, if the SSP payment is £30.00 and the nominated reducing balance (for example, basic pay) to be reduced is £20.00:

  • Allowing basic pay to stop at zero will show on the payslip as Basic Pay: £0.00, SSP: £30.00. The amount paid is £30.00.
  • Allowing the basic pay to go negative will show on the payslip as Basic Pay: £10.00, SSP: £30.00. The amount paid is £20.00.

Example 2

To set the employee’s payment option to 2:

S010 2

The SSP payment is calculated but not printed on the payslip or in the allowance details of Financial Summaries.

Example 3

To set the employee’s payment option to 3:

S010 3

The SSP payment against the SSP allowance (number 71) is printed on the payslip, but not offset against the reducing allowance.

Note:

  • If you enter any number other than 1, 2, 3 or 4, Payroll Active displays INVALID CHARACTER and reports the error on the Input Error Report.
  • Payroll Active prints each use of a payment option at employee level on the SSP Entitlement Report.
  • An employee-level payment option continues to override the company-level option until reversed with zero against S010.
  • To remove or replace a payment option, enter zero or a new option.

See:

  • Linked days at previous rates/S621- S651
  • Unlinked days at previous rates/S622-S652
  • Linked days at current rates/S627-S657
  • Unlinked days at current rates/S628-S658 for how to pay SSP and not offset it against the reducing allowance.
START DATE OF PIWS020
END DATE OF PIWS030

Use S020 or S030 to enter the start or end date of a Period of Incapacity for Work (PIW) when entering SSP days. Format 1 ddmmyyyy

Where dd is the day, mm is the month and yyyy is the year.

Example 1

If the employee is paid SSP for 3 days, starts a PIW on 4th October 2021, and is expected to return to work on 8th October 2021:

S658 3

S020 04102021

S030 07102021

Example 2

If the employee is sick for a further 3 days and you wish to pay SSP for another 3 days and change the expected date of return to 11th October 2021:

S657 3

S030 11102021

Format 2

00000000

to clear an existing start or end date of a PIW.

Example

To clear the existing start and end dates:

S020 00000000

S030 00000000 Note:

  • The start and end dates of a PIW are used for recording purposes only and appear on the SSP Entitlement Report; the use of S020 and S030 is optional.
  • Use Unlinked days at previous rates/S622 – S652 and Unlinked days at current rates/S628 – S658 to enter unlinked SSP days.
  • Use Linked days at previous rates/S621 – S651 and Linked days at current rates/S627 – S657 to enter linked SSP days.
  • If after 3 years from entering a start date with S020 you have not entered an end date with S030, Payroll Active prints CURRENT PIW IS 3 OR MORE YEARS OLD on the Exception Report.
SSP QUALIFYING DAYSS040

Use S040 to override the company set-up number of qualifying days for SSP. Format

n where n can take the value 0 to 7.

Example

To set the number of SSP qualifying days for the employee to 4: S040 4 Note:

  • The employee-level number of qualifying days overrides the company set-up number.
  • If you enter any number other than 0 to 7, Payroll Active displays INVALID CHARACTER and reports the error on the Input Error Report.
  • Payroll Active shows the number of qualifying days on the SSP Entitlement Report (regardless of whether it is defined at company set-up or employee level).
  • To replace an employee-level number of qualifying days, enter a new number between 1 and 7.
  • To clear the employee-level number of qualifying days and allow the number defined at company set-up time to apply, enter 0 (zero).
SSP PAID TO-DATE IN CURRENT TAX YEARS058

Use S058 to replace the accumulated total amount of SSP paid to the employee in the current tax year, which Payroll Active automatically calculates and holds against S058.

Format ppppppppppp

Where ppppppppppp is the amount of SSP paid, in pence, up to 11 numeric characters.

Example

To replace the employee’s calculated total SSP paid in the current tax year with £321.50:

S058 32150

Note:

  • Payroll Active reduces the total held against S058 to zero before the beginning of the new tax year.
  • The total held against S058 includes the total held against SSP paid at previous rate in current tax year/S088.
  • Take care when amending the calculated SSP total paid to-date; if you amend this total, the total held against SSP paid at previous rate in current tax year/S088 will not be automatically updated.
  • Payroll Active shows amendments to the total in the Amendment Report Reconciliation and Financial Summary Part 2.
SSP ENTITLEMENT IN CURRENT PIWS060

Use S060 to replace the existing SSP entitlement in the current PIW, which Payroll Active holds against S060.
Format 1

wwwww where wwwww is the number of weeks to three places of decimals, to a maximum of 28.000 weeks.

Example

To replace the employee’s existing entitlement with 20 weeks:

S060 20000

If you then enter 5 days against Unlinked days at current rates/S628, Payroll Active re-sets the entitlement to 28 weeks:

S628 5

Format 2 wwwww/X

/X specifies that any unlinked days entered in the same pay period are not to re-set the employee’s entitlement to 28 weeks, but will reduce the entitlement wwwww that you have just entered.

Example

To replace the employee’s existing entitlement with 20 weeks, and prevent Payroll Active from resetting the entitlement to 28 weeks when entering unlinked days:

S060 20000/X

If you then enter 5 days against Unlinked days at current rates/S628 (page SSP-25), Payroll Active does not re-set the entitlement to 28 weeks, but reduces the new entitlement of 20 weeks by 5 days.
Note:

  • If you do not use /X, any following unlinked SSP days entered will re-set the replaced entitlement to 28 weeks. • The three decimal places represent the fraction of days in the week, depending on the number of qualifying days:
Number of qualifying daysFraction of days in the week
7.143
6.167
5.200
4.250
3.334
2.500
11.000

For example, if the number of qualifying days is 5, each day is 0.200 of a week. To enter an entitlement of 15 weeks and 3 days, enter 15.600 against S060.

  • If you enter 00000 against S060, the employee’s indicator is set to C, signifying that the employee is on state benefit. See SSP exclusion indicator/S000.
  • If a new employee with a Starters and Leavers Report from a previous employer is sick within 8 weeks of joining, you may need to reduce the remaining entitlement (using S060).
SSP DAYS PAID FOR PAYROLL ADJUST- MENTS065

Use S065 to enter the number of SSP days when an error has been made in the previous payrun.

Format nnn

Where nnn is the number of SSP days, between 1 and 196.

Example

For Payroll Active to calculate SSP due on the basis of 10 SSP days:

S065 10

S627 10/9575

The employee will receive a pre-determined SSP amount of £95.75 and have their current PIW entitlement reduced by 10 days. Note:

  • To pay SSP days for payroll adjustment, you must enter the pre-determined amount as well as the adjusted days.
  • The pre-determined amount is automatically added to the SSP increase amount for this payrun only, held against SSP increase/S711.
  • The SSP entitlement for the current PIW, held against SSP entitlement in current PIW/S060, is automatically reduced by the number of days (converted into weeks using the number of qualifying days).
  • The SSP paid in the current PIW, held against SSP paid in current PIW/S079, is automatically increased by the pre-determined amount.
  • The SSP paid in the current tax year, held against SSP paid to-date in current tax year/S058 is automatically increased by the pre-determined amount.
  • The SSP adjustment will be printed on a separate payslip.
  • You can reverse all payments made in the previous payrun (using Previous period reversal/E072).
  • You can also correct errors made in a previous payrun by entering negative linked days and pre-determined amounts (using Linked days at previous rates/S621-S651, or Linked days at current rates/S627-S657). However, a separate payslip is not produced and you cannot reverse the previous period’s payment.
SSP PAID IN CURRENT PIWS079

Use S079 to replace the accumulated total amount of SSP paid to the employee in the current PIW, which Payroll Active automatically calculates and holds against S079.

Format ppppppppppp

Where ppppppppppp is the amount of SSP paid, in pence, up to 11 numeric characters.

Example

To replace the employee’s calculated total SSP paid in the current PIW with £155.00: S079 15500

Note:

  • Payroll Active reduces the total held against S079 to zero when you next enter unlinked SSP information for the employee.
  • The SSP paid in the current PIW is automatically increased by calculated or pre-determined amounts of SSP.
SSP PAID AT PREVIOUS RATE IN CURRENT TAX YEARS088

Use S088 to replace the accumulated total amount of SSP paid at the previous rate to the employee, in the current tax year, which Payroll Active automatically calculates and holds against S088.

Format ppppppppppp

Where ppppppppppp is the amount of SSP paid, in pence, up to 11 numeric characters.

Example

To replace the employee’s calculated total SSP paid at the previous rate in the current tax year with £250.50: S088 25050

Note:

  • Payroll Active reduces the total held against S088 to zero before the beginning of the new tax year.
  • The total held against S088 is included in the total held against SSP paid to-date in current tax year/S058.
  • Take care when amending the calculated SSP total paid at the previous rate; if you amend this total, the total held against SSP paid to-date in current tax year/S058 will not be automatically updated.
  • Payroll Active shows amendments to the total in the Financial Summary Part 2 (and the Amendment Report Reconciliation if you also update the total held against SSP paid to-date in current tax year/S058).
NUMBER OF SSP EARNINGS HISTORY AREASS090

Use S090 to enter a number of earnings history areas, prior to entering cash earnings against SSP earnings history areas/S101 – S111. Format

n or nn

Where n and nn is the number of history areas, from 1 to 11.

Example

In this example, the employee is paid cash manually for three pay periods. On the fourth payment period, you are to enter the employee details, including the details of the three previous payments. To set the employee’s SSP earnings history correctly you must set the three history areas to hold the cash earnings, then enter each of the cash earnings. The most recent payrun earnings is £325.00, the last but one is £320.00 and the oldest is £322.50:

S090 3

S101 32500

S102 32000

S103 32250

Note:

  • Use S090 only when an employee is paid cash earnings before being entered into Payroll Active. In this situation, you need to set the history areas to hold the cash earnings, and then enter the cash earnings against SSP earnings history areas/S101 – S111.
  • The most recent earnings is entered against the lowest numbered of S101 – S111.
  • Payroll Active increments the value against S090 by 1 for each payrun it processes, up to a maximum of 11. In the example, Payroll Active updates the value ofS090 to 4 at the fourth payrun.
  • You must set the correct number of earnings history areas before entering cash earnings againstSSP earnings history areas/S101 – S111. If in the example, the history areas are not defined, Payroll Active will not calculate the average pay correctly. That is, at the fourth pay period, Payroll Active will update the number of history areas only to 1, instead of 4, and will therefore use only the latest pay period earnings to calculate the average.
  • Do not use S090 when replacing the amounts stored against SSP earnings history areas/S101 – S111. However, if you use S101 – S111 not to replace but to enter amounts (as shown in the example above), you must first use S090 to enter the number of history areas.
SSP EARNINGS HISTORY AREASS101 – S111

S101 – S111 stores the employee’s earnings over the last 11 pay periods, one in each history area. Use S101 – S111 to replace existing earnings, or enter cash earnings paid before the employee is known to Payroll Active.

If you useS101 – S111 to enter (but not replace) cash earnings, first define a number of earnings history areas for those earnings, using Number of SSP earnings history areas/ S090 (page SSP-14) Otherwise, Payroll Active will calculate average pay incorrectly.

Format ppppppppppp

Where ppppppppppp is the earnings in pence, up to 11 numeric characters.

Example

In this example, the employee is paid cash manually for two pay periods. On the third payment period, you are to enter the employee details, including the details of the two previous payments. To set the employee’s SSP earnings history correctly you must set the two history areas to hold the cash earnings, then enter each of the cash earnings. The most recent payrun earnings is £575.00 and the second most recent is £565.00:

S090 2

S101 57500

S102 56500

Note:

  • At each payrun, Payroll Active moves the stored amounts from one history area to another, so forming the employee’s pay history for the last 11 pay periods.
  • The earnings (which can be weekly, fortnightly, lunar or monthly) are those on which NI calculations are based.
  • Payroll Active calculates average weekly earnings as follows:
    • Monthly payroll: 6 times the sum of the 2 previous pay amounts, divided by 52.
    • Lunar payroll: the sum of the 2 previous pay amounts, divided by 8.
    • Fortnightly payroll: sum of the 4 previous pay amounts, divided by 8. –           Weekly payroll: sum of the 8 previous pay amounts, divided by 8.
  • Payroll Active uses the earnings in conjunction with:
    • Linked days at previous rates/S621-S651.
    • Unlinked days at previous rates/S622-S652.
    • Linked days at current rates/S627-S657.
    • Unlinked days at current rates/S628-S658. as shown in the following table.
Pay period sickUnlinked SSP codesLinked SSP    codesWeeklyFortnightlyLunar or monthly
CurrentS652 or S658S651 or S657S101 S102 S103 S104 S105 S106 S107 S108S101 S102    S103 S104S101 S102
PreviousS642 or S648S641 or S647S102 S103 S104 S105   S106 S107 S108 S109S102 S103    S104 S105S102 S103
Last but oneS632 or S638S631 or S637S103 S104 S105 S106   S107 S108 S109 S110S103 S104    S105 S106S103 S104
Last but twoS622 or S628S621 or S627S104 S105 S106 S107   S108 S109 S110 S111S104 S105    S106 S107S104 S105
  • Refer to Using linked and unlinked data codes for a full description of the relationship between history areas and linked and unlinked data codes.
AVERAGE EARNINGS REPLACEMENTS620 – S650

Use S620 – S650 to enter a pre-determined average earnings figure for the employee.

Format ppppppppppp

Where ppppppppppp is the average earnings in pence, up to 11 numeric characters.

Example

To set the average earnings at £125.00, and enter 2 unlinked SSP days:

0650 12500

0658 2

Payroll Active uses the earnings of £125.00 to determine the SSP rate (standard or lower), and calculates the payment using the number of qualifying days: standard rate divided by number of qualifying days times the number of unlinked days. If the standard rate is £52.50 and the number of qualifying days is 5, the SSP payment is £21.00.

Note:

  • Use S620 – S650 to enter average earnings for an employee who is sick but the earnings history areas are incorrect. Payroll Active uses the pre-determined average earnings to determine whether the lower or standard SSP rate applies.
  • Use S620 – S650 only in conjunction with Unlinked days at current rates/S628 – S658. That is, use S620 with S628, S630 with S638, S640 with S648 and S650 with S658.
LINKED DAYS AT PREVIOUS RATESS621 – S651

Use S621 – S651 to enter linked SSP days at the previous rate. Format 1 nnn

Where nnn is a positive or negative number of linked days between -196 and 196.

Example 1

If the employee was sick in the current pay period and is entitled to 5 unlinked days SSP:

S651 5

The entitlement for the current PIW is reduced by 5 days, and the payment is offset against the nominated reducing allowance.

Example 2

To correct an SSP error of 3 linked days at previous rates when sickness was in the previous pay period:

S641 -3

Payroll Active will calculate a negative SSP amount, add it to the nominated reducing allowance and add 3 days to the entitlement.

Format 2 nnn/ppppppppppp Where nnn is a positive or negative number of linked days between -196 and 196, ppppppppppp is a positive or negative pre-determined amount of SSP, in pence, up to 11 numeric characters.

Example 1

If the employee was sick in the current pay period and is entitled to 3 days SSP, linked in the current PIW, and is to be paid £35.00:

S651 3/3500

The entitlement for the current PIW is reduced by 3 days and the payment is offset against the nominated reducing allowance.

Example 2

To correct an SSP error of 3 linked days (with sickness occurring in the previous pay period) at previous rates and recover a pre-determined SSP amount of £25.50:

S641 -3/-2550

Payroll Active will recover the SSP amount of £25.50, add it to the nominated reducing allowance and add 3 days to the entitlement.

Example 3

If the employee is to receive 5 days SSP but this is reduced to 2 because of a previous error (both sicknesses occurred in the previous pay period), and in addition a pre-determined amount of £75.75 is to be recovered:

S641 2/-7575

Payroll Active will recover the SSP amount of £75.75, add it to the nominated reducing allowance and reduce the entitlement for the current PIW by 2 days. Format 3

nnn/N

Where nnn is a positive or negative number of linked days between -196 and 196, and N specifies that the calculated SSP is not offset against the nominated reducing allowance.

Example 1

If the employee was sick in the last but one pay period and is entitled to 5 days SSP, linked in the current PIW:

S631 5/N      

The entitlement for the current PIW is reduced by 5 days but the SSP is not offset against the nominated reducing allowance.

Example 2

To correct an SSP error of 4 linked days at previous rates (with sickness having occurred in the last but one pay period):

S631 -4/N

Payroll Active will calculate a negative SSP amount, add 4 days to the entitlement, but not add the SSP to the nominated reducing allowance. Format 4

nnn/pppppppppppN

Where nnn is a positive or negative number of linked days between -196 and 196, ppppppppppp is a positive or negative pre-determined amount of SSP, in pence, up to 11 numeric characters, and N specifies that the pre-determined SSP is not offset against the nominated reducing allowance.

Example 1

The employee was sick during the previous pay period, is entitled to 7 days SSP, linked in the current PIW, and is to be paid £40.00:

S641 7/4000N

The entitlement for the current PIW is reduced by 7 days and the payment is not offset against the nominated reducing allowance.

Example 2

To correct an SSP error of 5 linked days at previous rates and recover a pre-determined SSP amount of £55.50 (with sickness having occurred in the current pay period):

S651 -5/-5550N

Payroll Active will recover the SSP amount of £55.50, add 5 days to the entitlement, but not add the amount to the nominated reducing allowance.

Example 3

If the employee is to receive 10 days SSP (with sickness occurring during the previous pay period) but this is reduced to 5 because of a previous error, and in addition a pre-determined amount of £95.75 is to be recovered:

S641 5/-9575N

Payroll Active will recover the SSP amount of £95.75, reduce the entitlement for the current PIW by 5 days, but not add the amount to the nominated reducing allowance.

Note:

Use S621, S631, S641 or S651 in accordance with which earnings history areas you wish to use. That is, the code that you use will depend on the pay period when the sickness occurred, as shown in the following table:

Pay period     sickLinked SSP    codeWeeklyFortnightlyLunar or     monthly
CurrentS651S101 S102 S103 S104 S105 S106 S107 S108S101 S102    S103 S104S101 S102
PreviousS641S102 S103 S104 S105   S106 S107 S108 S109S102 S103    S104 S105S102 S103
Last but oneS631S103 S104 S105 S106   S107 S108 S109 S110S103 S104    S105 S106S103 S104
Last but twoS621S104 S105 S106 S107   S108 S109 S110 S111S104 S105    S106 S107S104 S105

Refer to Using linked and unlinked data codes (page SSP-3) for a full description of the relationship between history areas and linked and unlinked data codes.

  • Use S621 – S651 when you wish to enter SSP days linked to the current PIW, but at the previous year’s rate.
  • You can use N only if payment option 1 applies to the employee. See SSP payment option/S010 for details of payment options.
  • The effect of S621 – S651 is to update the entitlement, current SSP total to date, and the SSP paid in the current PIW.
  • See also Linked days at current rates/S627 – S657.
  • You can enter successive values against each of S621 – S651 in the same period. At the time of the payrun, Payroll Active totals the values and updates the entitlement, current SSP total to date, and the SSP paid in the current PIW accordingly.
UNLINKED DAYS AT PREVIOUS RATESS622 – S652

Use S622 – S652 to enter unlinked SSP days at the previous rate. Format 1 nnn

Where nnn is a number of unlinked days up to 196.

Example 1

If the employee was entitled to 3 days unlinked SSP, to be paid at the previous year’s rate:

S622 3

The PIW entitlement is set to 28 weeks and reduced by 3 days, and the calculated payment is offset against the nominated reducing allowance.

Example 2

The employee’s SSP average earnings are set at £125.00 (which Payroll Active will use to determine the SSP rate, rather than calculating average earnings from the earnings history areas). The employee is entitled to 2 days SSP, entered as unlinked days at the previous rate:

S620 12500

S622 2

Payroll Active compares the average earnings of £125.00 with the previous year’s rates and concludes that the employee is entitled to the standard rate. It then calculates the SSP payment as: standard rate divided by the number of qualifying days, times the number of sick days. For example, if the standard rate is £52.50 and the qualifying days are 5, then the SSP amount is £21.00.

Format 2 nnn/ppppppppppp

Where nnn is a number of unlinked days up to 196, ppppppppppp is a pre-determined amount of SSP, in pence, up to 11 numeric characters.

Example 1

If the employee is entitled to 2 days unlinked SSP in the current PIW, and is to be paid £25.00:

S652 2/2500

The PIW entitlement is set to 28 weeks and is reduced by 2 days and the payment is offset against the nominated reducing allowance.

Format 3

nnn/N

Where nnn is a number of unlinked days up to 196, and N specifies that the calculated SSP is not offset against the nominated reducing allowance.

Example 1

If the employee is entitled to 4 days unlinked SSP, and is to be paid at the previous year’s rate taken from the average pay used in the previous PIW:

S632 4/N     

The entitlement for the current PIW is reduced by 4 days but the SSP is not offset against the nominated reducing allowance. Format 4

nnn/pppppppppppN

Where nnn is a number of unlinked days up to 196, ppppppppppp is a pre-determined amount of SSP, in pence, up to 11 numeric characters, and N specifies that the pre-determined SSP is not offset against the nominated reducing allowance.

Example 1

If the employee is entitled to 5 days unlinked SSP, and is to be paid £45.00:

S642 5/4500N

The entitlement for the current PIW is set to 28 weeks and reduced by 5 days and the payment is not offset against the nominated reducing allowance.

Note:

Use S622, S632, S642 or S652 in accordance with which earnings history areas you wish to use. That is, the code that you use will depend on the pay period when the sickness occurred, as shown in the following table:

Pay period     sickUnlinked        SSP codeWeeklyFortnightlyLunar or     monthly
CurrentS652S101 S102 S103 S104S105 S106 S107 S108S101 S102    S103 S104S101 S102
PreviousS642S102 S103 S104 S105   S106 S107 S108 S109S102 S103    S104 S105S102 S103
Last but oneS632S103 S104 S105 S106   S107 S108 S109 S110S103 S104    S105 S106S103 S104
Last but twoS622S104 S105 S106 S107   S108 S109 S110 S111S104 S105    S106 S107S104 S105

Refer to Using linked and unlinked data codes for a full description of the relationship between history areas and linked and unlinked data codes.

  • Use S622 – S652 when you wish to enter unlinked SSP days, but at the previous year’s rate.
  • You can use N only if payment option 1 applies to the employee. See SSP payment option/S010 for details of payment options.
  • The effect of S622 – S652 is to set the entitlement to 28 weeks and reduce the entitlement by the number of unlinked days, and update the current SSP total to date. Payroll Active also stores the rate, which will be used with any following linked SSP days. • The entitlement is not re-set to 28 weeks if you have previously replaced the existing entitlement with SSP entitlement in current PIW/S060 and used the optional /X characters. In this case, the replaced entitlement is reduced by the number of days you have entered with Unlinked days at previous rates/S622 – S652.
  • See also Linked days at current rates/S627 – S657.
  • See also Unlinked days at current rates/S628 – S658.
  • You can enter successive values against each of S622 – S652 in the same period. At the time of the payrun, Payroll Active totals the values and updates the entitlement and current SSP total to date accordingly.
LINKED DAYS AT CURRENT RATESS627 – S657

Use one of S627 – S657 to enter the number of linked SSP days at the current rate. Format 1 nnn

Where nnn is a positive or negative number of linked days between -196 and 196.

Example 1

If the employee is entitled to 4 days linked SSP to be paid at the previous year’s rate taken from the average pay used in the previous PIW:

S627 4

The entitlement for the current PIW is reduced by 4 days, and the payment is offset against the nominated reducing allowance.

Example 2

To correct an SSP error of 2 linked days at current rates:

S627 -2

Payroll Active will calculate a negative SSP amount, add it to the nominated reducing balance, and add 2 days to the entitlement.

Format 2

nnn/ppppppppppp

Where nnn is a positive or negative number of linked days between -196 and 196, ppppppppppp is a positive or negative pre-determined amount of SSP, in pence, up to 11 numeric characters.

Example 1

If the employee is entitled to 4 days linked SSP in the current PIW, and is to be paid £40.00:

S657 4/4000

The entitlement for the current PIW is reduced by 4 days and the payment is offset against the nominated reducing allowance.

Example 2

To correct an SSP error of 1 linked day at current rates and recover a pre-determined SSP amount of £27.50:

S657 -1/2750

Payroll Active will recover the SSP amount of £27.50, add it to the nominated reducing balance, and add 1 day to the entitlement.

Example 3

If the employee is to receive 9 days SSP but this is reduced to 4 because of a previous error, and in addition a pre-determined amount of £98.45 is to be recovered:

S637 4/-9845

Payroll Active will recover the SSP amount of £98.45, add it to the nominated reducing balance, and reduce the entitlement for the current PIW by 4 days. Format 3

nnn/N

Where nnn is a positive or negative number of linked days between -196 and 196, and N specifies that the calculated SSP is not offset against the nominated reducing allowance.

Example 1

If the employee is entitled to 2 days linked SSP in the current PIW, and is to be paid at the same rate: S637 2/N     

The entitlement for the current PIW is reduced by 2 days but the SSP is not offset against the nominated reducing allowance.

Example 2

To correct an SSP error of 4 linked days at current rates:

S647 -4/N

Payroll Active will calculate a negative SSP amount, add 4 days to the entitlement, but not offset the SSP against the nominated reducing allowance.
Format 4

nnn/pppppppppppN

Where nnn is a positive or negative number of linked days between -196 and 196, ppppppppppp is a positive or negative pre-determined amount of SSP, in pence, up to 11 numeric characters, and N specifies that the pre-determined SSP is not offset against the nominated reducing allowance.

Example 1

If the employee is entitled to 6 days linked SSP in the current PIW, and is to be paid £30.00:

S647 6/3000N

The entitlement for the current PIW is reduced by 6 days and the payment is not offset against the nominated reducing allowance.

Example 2

To correct an SSP error of 3 linked days at current rates and recover a pre-determined SSP amount of £42.50:

S647 -3/-4250

Payroll Active will recover the SSP amount of £42.50, add 3 days to the entitlement, but not add the amount against the nominated reducing allowance.

Example 3

If the employee is to receive 15 days SSP but this is reduced to 11 because of a previous error, and in addition a pre-determined amount of £205.15 is to be recovered:

S637 11/-20515N

Payroll Active will recover the SSP amount of £205.15, reduce the entitlement for the current PIW by 11 days, but not add the amount against the nominated reducing allowance.

Note:

Use S627, S637, S647 or S657 in accordance with which earnings history areas you wish to use. That is, the code that you use will depend on the pay period when the sickness occurred, as shown in the following table:

Pay period     sickLinked           SSP codeWeeklyFortnightlyLunar or     monthly
CurrentS657S101 S102 S103 S104 S105 S106 S107 S108 S101 S102    S103 S104S101 S102
PreviousS647S102 S103 S104 S105   S106 S107 S108 S109S102 S103    S104 S105S102 S103
Last but oneS637S103 S104 S105 S106   S107 S108 S109 S110S103 S104    S105 S106S103 S104
Last but twoS627S104 S105 S106 S107   S108 S109 S110 S111S104 S105    S106 S107S104 S105

Refer to Using linked and unlinked data codes (page SSP-3) for a full description of the relationship between history areas and linked and unlinked data codes.

  • Use S627 – S657 when you wish to enter SSP days linked to the current PIW, at the current rate.
  • You can use N only if payment option 1 applies to the employee. See SSP payment option/S010 for details of payment options.
  • The effect of S627 – S657 is to update the entitlement, current SSP total to date, and the SSP paid in the current PIW.
  • When the employee has been paid SSP for 28 weeks, the employee is transferred to the DSS for further payments.
  • When the employee has been paid for 22 weeks, Payroll Active prints 22 WEEKS

RECEIVED IN CURRENT PIW on the Exception Report. This warns the company to prepare to transfer the employee’s sick pay arrangements to the DSS.

  • If you attempt to enter linked days for an employee who has not been on SSP before, Payroll Active prints REJECTED – INVALID LINKING on the Input Error Report.
  • Linked days in the same PIW are all paid at the same SSP daily rate (that is, standard or lower rate).
  • See also Linked days at previous rates/S621 – S651.
  • You can enter successive values against each of S627 – S657 in the same period. At the time of the payrun, Payroll Active totals the values and updates the entitlement, current

SSP total to date, and the SSP paid in the current PIW accordingly

UNLINKED DAYS AT CURRENT RATESS628 – S658

.

Use one of S628 – S658 to enter the number of unlinked SSP days.
Format 1 nnn

Where nnn is a number of unlinked days up to 196.

Example 1

If the employee is entitled to 3 days unlinked SSP, with average earnings calculated using the employee’s historical earnings:

S658 3

The entitlement is set to 28 weeks and reduced by 3 days, and the payment is offset against the nominated reducing allowance.
Format 2 nnn/ppppppppppp

Where nnn is a number of unlinked days up to 196, ppppppppppp is a pre-determined amount of SSP, in pence, up to 11 numeric characters.

Example 1

If the employee is entitled to 3 days unlinked SSP, and is to be paid £15.00:

S658 3/1500

The entitlement is set to 28 weeks and reduced by 3 days and the payment is offset against the nominated reducing allowance. Format 3

nnn/N

Where nnn is a number of unlinked days between 0 and 196, and N specifies that the calculated SSP is not offset against the nominated reducing allowance.

Example 1

If the employee is entitled to 3 days unlinked SSP, with average earnings calculated using the employee’s historical earnings:

S638 3/N      

The entitlement is set to 28 weeks and reduced by 3 days but the SSP is not offset against the nominated reducing allowance. Format 4

nnn/pppppppppppN

Where nnn is a number of unlinked days up to 196, ppppppppppp is a pre-determined amount of SSP, in pence, up to 11 numeric characters, and N specifies that the pre-determined SSP is not offset against the nominated reducing allowance.

Example 1

If the employee is entitled to 5 days unlinked SSP, and is to be paid £25.00:

S648 5/2500N

The entitlement is set to 28 weeks and reduced by 5 days and the payment is not offset against the nominated reducing allowance.

Note:

Use S628, S638, S648 or S658 in accordance with which earnings history areas you wish to use. That is, the code that you use will depend on the pay period when the sickness occurred, as shown in the following table:

Pay period     sickUnlinked        SSP codeWeeklyFortnightlyLunar or     monthly
CurrentS658S101 S102 S103 S104 S105 S106 S107 S108S101 S102    S103 S104S101 S102
PreviousS648S102 S103 S104 S105   S106 S107 S108 S109S102 S103    S104 S105S102 S103
Last but oneS638S103 S104 S105 S106   S107 S108 S109 S110S103 S104    S105 S106S103 S104
Last but twoS628S104 S105 S106 S107   S108 S109 S110 S111S104 S105    S106 S107S104 S105

Refer to Using linked and unlinked data codes (page SSP-3) for a full description of the relationship between history areas and linked and unlinked data codes.

  • Use S628 – S658 when you wish to enter unlinked SSP days, at the current year’s rate.
  • You can use N only if payment option 1 applies to the employee. See SSP payment option/S010 for details of payment options.
  • The effect of S628 – S658 is to set the entitlement to 28 weeks and reduce the entitlement by the number of unlinked days, and update the current SSP total to date. Payroll Active also stores the rate, which will be used with any following linked SSP days.
  • The entitlement is not re-set to 28 weeks if you have replaced the existing entitlement with SSP entitlement in current PIW/S060 and used the optional /X character. In this case, the replaced entitlement is reduced by the number of days you have entered against S628 – S658.
  • If you enter a number of unlinked days that exceeds the value of SSP entitlement in current PIW/S060, Payroll Active pays for the remaining days and prints ENTITLEMENT EXCEEDED on the Exception Report.
  • See also Linked days at current rates/S627 – S657.
  • See also Unlinked days at previous rates/S622 – S652.
  • You can enter successive values against each of S628 – S658 in the same period. At the time of the payrun, Payroll Active totals the values and updates the entitlement and current SSP total to date accordingly
SSP INCREASES711
SSP DECREASES712

Use S711 and S712 to increase or decrease an SSP payment for this payrun only. You can also use them to generate or recover an SSP payment.

Format ppppppppppp

Where ppppppppppp is the increase or decrease in SSP paid, in pence, up 11 numeric characters.

Example 1

If you have paid an SSP amount at the wrong rate (for example by specifying an incorrect pre-determined amount for the weekly average), you can pay or reclaim the difference without changing the entitlement. Use S711 to generate a payment for the required amount (say £21.00): S711 2100 or S712 to reclaim the required amount (say £15.75): S712 1575

Example 2

If an employee has been paid in error, you must reclaim the SSP payment and adjust the entitlement in the current PIW (held against SSP entitlement in current PIW/S060). Assuming an entry of 5 days against Unlinked days at current rates/S628 generated an SSP payment of £40.00, the SSP payment will have been paid against S711, and the entitlement reduced by 1 week (assuming 5 qualifying days per week) from 28 to 27. To recover this amount:

S712 4000

S060 28000

In both of these examples, Payroll Active updates the total against SSP paid at current rate in current tax year/S058 and the total against SSP paid in current PIW/ S079. Note:

  • The payment option, defined either at company set-up time or at employee level (see SSP payment option/S010, dictates how adjustments are shown:
    • Option 1: A decreased or recovered SSP amount (using S712) appears as a negative amount on the payslip, and the nominated reducing allowance will increase.

An increased or generated SSP amount (using S711) appears as a positive amount on the payslip.

  • Option 2: A decreased or recovered SSP amount is not printed on the payslip but is reflected in reconciliation totals.
    • Option 3: A decreased or recovered SSP amount appears as a negative amount on the payslip, but the nominated reducing allowance is not affected.

An increased or generated SSP amount (using S711) appears as a positive amount on the payslip.

  • Option 4: A decreased or recovered SSP payment is calculated but not paid, and is printed on the payslip.
  • As noted in the second example, a negative amount reduces the SSP totals to date, but does not affect the entitlement total to-date for the current PIW. Use SSP entitlement in current PIW/S060 to amend the entitlement.
  • The payment option also dictates how taxable pay to-date and reconciliation is affected:
    • Options 1 and 3: Any amount of SSP calculated for an employee is considered as earnings and treated as any other earnings with respect to taxable pay to-date (held against Taxable pay to-date/T078). The payments will be shown as taxable allowances on both Parts 1 and 2 of the Financial Summaries.

The amount paid is totalled against:

  • SSP paid at current rate in current tax year/S058
  • SSP paid in current PIW/S079
  • SSP paid at previous rate in current tax year/S088

Reconciliation details are in the same format as those for Net Gross, Tax and NI. Payroll Active derives the SSP reconciliation figures from the totals held against SSP paid at current rate in current tax year/S058, and SSP paid at previous rate in current tax year/S088.

Option2: SSP payments have no effect on taxable pay to-date, but will be totalled against:

  • SSP paid at current rate in current tax year/S058
  • SSP paid in current PIW/S079
  • SSP paid at previous rate in current tax year/S088
  • The payments are reflected in the reconciliation figures.
  • The Financial Summary shows the total SSP paid for the current and previous year and the SSP recovery for the current and previous year.
  • SSP costs are shown under the taxable allowances on the Cost Analysis, but SSP amounts will be noted against each cost centre.
  • SSP payments for each employee appear on the SSP Payment Report for each payrun. There is one line per employee.
  • The amount held against SSP increase/S711 isautomatically increased as a result of entering a pre-determined amount for payroll adjustment (see SSP days paid for payroll adjustment/S065, page SSP-12).

You can enter successive amounts against each of S711 – S712 in the same pay period. At the time of the payrun, Payroll Active totals the amounts against each and increases or decreases the SSP payment accordingly.

Last updated 26/9/2025 (PSP)

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