SDWorx-Pay – Company & Employee Payslip messages

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COMPANY PAYSLIP MESSAGES

These are the SDWorx-Pay company payslip message items:

NameEngine Code
Company payslip message headerY960
Company payslip message lines 1 and 2, parts 1 and 2Y961 – Y964
Paygroup payslip message headerY980
Paygroup payslip message lines 1 and 2, parts 1 and 2Y981 – Y984

You can specify payslip messages at both company and paygroup level.

See

EMPLOYEE, for details of how to specify payslip messages for each employee.

COMPANY DATA PAYROLL ITEMS

COMPANY PAYSLIP MESSAGE HEADERY960

Use Y960 to specify the frequency of the company message that is to appear on all payslips.

Format

nn, or P or D

Where nn is the number of pay runs (from 1 to 99) for which the message is to be printed, P specifies that the message is to be printed every pay-cycle, and D that the existing message is to be deleted.

Example

SDWorx-Pay prints the company message on employee payslips each pay-cycle, until you specify otherwise:

Y960 P

Note:

  • Enter D against Y960 to remove a message (even after it has been displayed for the specified number of pay-cycles).
  • Use Company payslip message lines 1 and 2, parts 1 and 2/Y961 – Y964 to specify the company message.
  • The company message is shown in addition to any message specified at paygroup level

(see Paygroup payslip message header/Y980), or at employee level (see Employee payslip message header/E990).

  • SDWorx-Pay validates and reports company level messages on the Input Error Report and Amendment Report
COMPANY PAYSLIP MESSAGE LINES 1 AND 2, PARTS 1 AND 2Y961

Use Y961 – Y964 to specify the company message to be printed on every payslip.

Format

  • Line 1 part 1: up to 35 alphanumeric characters.
  • Line 1 part 2: with the length of line 1, part 1, no more than 64 alphanumeric characters).
  • Line 2 part 1: up to 35 alphanumeric characters.
  • Line 2 part 2: with the length of line 2, part 1, no more than 64 alphanumeric characters).

Example

Y961 Company annual holiday (line 1, part 1)

Y962 shutdown next month (line 1, part 2)

Y963 See you all again on (line 2, part 1)

Y964 1st August 2021 (line 2, part 2)

This would cause the following to be printed on the payslip:

Company annual holiday shutdown next month

See you all again on 1st August 2021 Note:

  • Use Company payslip message header/Y960 to specify the frequency of the message.
  • The company message is shown in addition to any message specified at paygroup level

(see Paygroup payslip message header/Y980), or at employee level (see Employee payslip message header/E990).

  • SDWorx-Pay validates and reports company level messages on the Input Error Report and Amendment Report.
PAYGROUP PAYSLIP MESSAGE HEADERY980

Use Y980 to specify the frequency of the paygroup message to be printed on the payslips of all employees who are members of the paygroup.

Format

nn, or P or D

Where nn is the number of pay runs (from 1 to 99) for which the message is to be printed, P specifies that the message is to be printed every pay-cycle, and D that the existing message is to be deleted.

Example

SDWorx-Pay prints the paygroup message on payslips for the next 13 pay-cycles:

Y980 13

Note:

  • Enter D against Y980 to remove a message (even after it has been displayed for the specified number of pay-cycles).
  • Use Paygroup payslip message lines 1 and 2, parts 1 and 2/Y981 – Y984 to specify the paygroup message.
  • The paygroup message is shown in addition to any message specified at company level

(see Company payslip message header/Y960), or at employee level (see Employee payslip message header/E990).

  • Use Paygroup payslip message lines 1 and 2, parts 1 and 2/Y981 – Y984 to specify the paygroup message.
  • SDWorx-Pay validates and reports paygroup level messages on the Input Error Report and Amendment Report.
PAYGROUP PAYSLIP MESSAGE LINES 1 AND 2, PARTS 1 AND 2Y981

Use Y981 – Y984 to specify the paygroup message to be printed on the payslips of all employees who are members of the paygroup.

Format

  • Line 1 part 1: up to 35 alphanumeric characters.
  • Line 1 part 2: with the length of line 1, part 1, no more than 64 alphanumeric characters).
  • Line 2 part 1: up to 35 alphanumeric characters.
  • Line 2 part 2: with the length of line 2, part 1, no more than 64 alphanumeric characters).

Example

Y981 Happy Christmas! (line 1, part 1)

Y982 Greetings of the season (line 1, part 2)

Y983 from all members of the (line 2, part 1)

Y984 payroll department! (line 2, part 2)

This would cause the following to be printed on the payslip:

Happy Christmas! Greetings of the season from all members of the payroll department! Note:

  • Use Paygroup payslip message header/Y980 to specify the frequency of the message.
  • The paygroup message is shown in addition to any message specified at company level

(see Company payslip message header/Y960), or at employee level (see Employee payslip message header/E990).

  • SDWorx-Pay validates and reports paygroup level messages on the Input Error Report and Amendment Report.

Employee payslip messages

EMPLOYEE PAYSLIP MESSAGE HEADERE990

Use E990 to specify the frequency of the message that is to appear on the individual employee’s payslip.

Format

nn, or P or D

Where nn is the number of pay runs (from 1 to 99) for which the message is to be printed, P specifies that the message is to be printed every payrun, and D that the existing message is to be deleted.

Example

The message that is to appear on this employee’s payslip is to be printed for the next 24 pay runs: 

E990 24 

Note: 

• The number of pay periods specified relates to the number of times payslips are produced. For example, if you specify 3 pay periods and the company has 2 holiday periods when no payslips are produced, the message will appear for the next 2 pay runs after the holiday has completed.

  • Use Employee payslip message/E991-E994 to specify the message.
  • SDWorx-Pay validates and displays employee level messages on Input Error and Amendments.
EMPLOYEE PAYSLIP MESSAGES LINES 1 & 2, PARTS 1 & 2E991 – E994

Use E991 – E994 to specify the message for an individual employee’s payslip.

Format

  • Line 1 part 1: up to 35 alphanumeric characters.
  • Line 1 part 2: with the length of line 1, part 1, no more than 65 alphanumeric characters).
  • Line 2 part 1: up to 35 alphanumeric characters.
  • Line 2 part 2: with the length of line 2, part 1, no more than 65 alphanumeric characters).

Example

The message:

Your tax and NI is reduced for this month only

Additional Voluntary Contributions suspended temporarily is to appear on this employee’s payslip: 

E991 Your tax and NI is reduced (line 1, part 1)

E992 for this month only (line 1, part 2)

E993 Additional Voluntary Contributions (line 2, part 1) 

E994 suspended temporarily (line 2, part 2)

Note:

  • Use Employee payslip message header/E990 to specify the frequency of the message.
  • The message will be shown with any message specified at company or paygroup-level.
  • SDWorx-Pay validates and displays employee level messages on Input Error and Amendments.
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Last updated 8/3/2023 (PSP)